Creating a business email through Google Workspace – Step by Step
Establishing a professional email address for your business is crucial for projecting a credible and trustworthy image. Several options are available when setting up a business email, each with its advantages and considerations.
For example, you might choose an email hosting service like Bluehost or Hostinger. These specialist providers offer dedicated email servers for your business for enhanced control and flexibility. In comparison, email apps like Google Workspace and Microsoft Outlook offer a more convenient solution that can integrate with existing business tools like Google Calendar and Microsoft Teams.
Regardless of the chosen method, the general process for creating a business email address involves setting up an online account using your business credentials.
Given its exceptional popularity, straightforward setup, comprehensive feature set, and competitive pricing, Google Workspace serves as an ideal example of a leading email service provider. Here’s how to create a business email through Google Workspace in four steps:
Step 1: Set up a Google Workspace account
The first thing you’ll need to do is head to Google Workspace and set up an account. This is a straightforward process that asks you basic questions about your business, such as its name, and the number of employees.
Step 2: Choose or add your business domain
Now that you’ve given Google some basic information about your business, you can choose the email domain you want to use.
Your domain name is the address of your website, and will form the foundation of your business email. For this reason, it should include the name of your business or be as close to the name of your business as possible.
If you don’t already have a domain name (for example, yourbusinessname.com) then you can acquire one through Google’s own process. You’ll have a choice of how to set it up. For example, you’ll be able to choose to end your domain with .org, .net, or .com.
Once you’ve chosen your domain name, you’ll be given a price for how much it’ll cost you to keep that domain name. When we tried it with our fake store that sells pet food, Pawesome Bites, it told us it would cost £10 per year.
Alternatively, if you already have a live website with an existing domain, you can select to use this for your business email address.
Step 3: Enter details about your business and create a password
You’ll be prompted to give a couple of extra key details, including your business’s physical address and business contact details.
Lastly, you’ll be asked to create a password. Make sure it’s a strong one to help keep your business cybersecure – use a strong password that won’t be easy to hack or an obvious guess. This isn’t the time to pick your mother’s maiden name or the name of your first pet.
Step 4: Choose your plan
Now that you’ve gone through all the loops of setting up for Google Workspace, you’ll be sent an email to confirm that it was you setting up a new account. Once you have confirmed this, you can choose the Google Workspace plan you want to subscribe to. These are the plans you can choose from:
- Business Starter – best for businesses with a tight budget
- Business Standard – best for small businesses overall
- Business Plus – best for small businesses that want a wide range of features and insights on email campaigns
- Enterprise – best for enterprises that are looking for a tailored and powerful solution