Searching for the best email hosting to create your own custom email address like [email protected]?
If you’re using shared WordPress hosting, your host probably already provides you with email hosting. But if you’re using managed WordPress hosting or cloud WordPress hosting, it’s become pretty common for hosts not to offer their own email hosting services (because they’d rather focus on hosting WordPress than hosting email accounts).
That means you need a third-party email host, which is what this post is about. I just experienced this myself as I moved from SiteGround (who offers email hosting) to Vultr cloud hosting powered by RunCloud (which does not offer email hosting). I had to do the research to find the best email hosting for my own business email address and now I’ll share that information with you.
Best Email Hosting Providers for WordPress Users
postale.io is a domain email service which focuses on being both low cost and super easy to use, making it a top choice for entrepreneurs and small organizations. Registration and setup takes about 2 minutes including the DNS verification step, and pricing is one of the lowest out there, starting at only $1/month for multiple addresses.
All the essentials are there as well, with a strong anti-spam policy, support for SPF, DKIM and DMARC, built-in and custom email filters, aliases, catch-all addresses, calendar support, PGP encryption, and a lot more.
The service takes the form of a simple and intuitive admin panel to quickly manage email addresses, and a modern webmail. The service also has POP and IMAP enabled on all addresses so any mail app is compatible with it (Gmail, Outlook, Spark, Thunderbird, iOS Mail, …).
For resellers postale.io offers major features such as limited administrator roles, a fully fledged API, and white labeling of the entire service.
Last but not least, the support team is responsive (most requests are treated within a day), and provides serious help 7/7.
All of this is best illustrated in the service excellent customer reviews, which often outline the ease of use, low price, and great support in a 4.8/5 rating over hundreds of reviews.
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And yes, there is a free trial!
Google Workspace (G Suite)
Google Workspace, formerly known as G Suite, is one of the most popular email hosting solutions. It’s also what I personally settled on after doing my research.
Google Workspace is definitely not the cheapest email hosting, but I got sucked in by the “just works” experience and the fact that I can easily use ad-free Gmail for my emails. If you don’t like using Gmail, that might not be a selling point, but I’m so used to Gmail that I like it a lot.
Of course, there are free workarounds to use Gmail even with a different email host via POP3, which is what I was doing before. But the Google Workspace setup is much simpler and doesn’t rely on importing emails from another server. I also find it to be more reliable.
In addition to email, you also get access to a suite of other tools including separate storage/organization for:
You also get Google Meet, Chat, Calendar, etc.
All in all, if you’re into the Google ecosystem, Workspace is a great option.
The only downside is that it’s a little pricey compared to some other alternatives – plans start at $6 per user per month.
If you’re on a tight budget, Namecheap offers one of the cheapest email hosting options out there. It doesn’t offer any bells and whistles like Google Workspace, but it does give you everything you need including:
Higher-tier plans also offer mobile sync support.
Namecheap’s plans start at just $0.74 per month for your first mailbox and 5 GB of storage. You can also add more mailboxes for just $0.41 per month. If you want to test it out, there’s also a free two-month trial.
All in all, if you only need a few email accounts and you’re on a tight budget, give this one a look.
MXRoute is a great budget option if you need to host multiple email accounts. Instead of paying per account, it lets you pay a flat fee for a certain amount of storage with unlimited domains and email accounts.
It supports all the important email protocols and also gives you access to some webmail clients including Crossbox, Rainloop, or Roundcube. Of course, you could also use SMTP, IMAP, and/or POP3 to connect to your preferred email client (even the free version of Gmail).
Overall, if you need a bulk email hosting solution, this is definitely a good one to check out. Plans start at $40 per year for 10 GB of storage and unlimited domains/email accounts.
They also offer reseller accounts, which might be useful if you want to sell email hosting to your clients. These accounts include a WHMCS integration.
Zoho Mail has the distinction of being the only provider to offer free email hosting on this list, which makes it the top option if you’re on a budget of $0.
Naturally, there are some limitations on the free plan, but they’re not too onerous. Most notably, you’ll only be able to access your email through Zoho Mail’s webmail interface or mobile app – you won’t be able to access it via your own email client or your mobile device’s apps (though you can access it via the Zoho Mail app). More specifically, there’s no IMAP or POP3 access on the free plan.
Beyond that, you get a generous 5 GB of storage and you can have up to 5 users. All in all, it’s a surprisingly generous free option.
If you’re willing to pay, you can get access to IMAP/POP3/SMTP access, which lets you use Zoho Mail with any email client. You’ll also get access to other advanced features.
The paid plans are still quite affordable, starting at just $1 per user per month.
Greatmail is another solid option for bulk email hosting on a budget. It has very cheap per-account prices. However, there’s a $15 monthly minimum, so it’s only a good option if you need 15+ email accounts. If you just need a single email account, you can definitely find better options.
With the standard version, you’ll get no-frills email hosting that offers all the technologies you need to connect to your preferred email client and mobile apps.
There’s also a pricier tier that adds support for ActiveSync and CalDAV so that you can synchronize calendars and contacts.
Greatmail’s basic email hosting plan costs just $1 per mailbox per month – but remember that there’s a $15 monthly minimum (which gets you 15 email mailboxes).
Rackspace is another popular provider that offers reliable email hosting at a price that fits somewhere in between the budget options and Google Workspace.
There are a few different tiers, with varying features between them. The cheapest tier gets you POP/IMAP/SMTP access along with anti-spam protection and a generous 25 GB of storage per mailbox.
Higher tiers also offer more advanced features like ActiveSync, shared calendars, instant messaging, and more.
Rackspace’s email hosting plans start from $2.99 per user per month and you can test it out with a free trial. However, there is a $10 account minimum, so this one isn’t a great option if you only need a single mailbox.
Which Is the Best Email Hosting Provider?
Now for the important question – which is the best email hosting provider in 2022 and beyond?
Well, if you want my opinion on the overall best option, I would say go with Google Workspace. Again, this is the option that I personally chose after doing the research. It’s definitely not the cheapest option, but it “just works” and it’s convenient to be able to access all of the Google apps.
On the other hand, if you’re on a tight budget, consider going with Namecheap for a single email account or MXRoute if you need lots of email accounts on the cheap.
Or, if you absolutely need a free option, consider Zoho Mail, which is the only option to actually offer free email hosting. Just be aware of the limits on the free plan — you’ll only be able to send/receive emails via the Zoho Mail web interface or app.
Still have any questions about choosing the best email hosting for your needs? Let us know in the comments section!