6 Best Email Hosting UK Services in 2023: (+ Pros & Cons)

Professional emails also come with your hosting, some of which leave you asking for more.

This list features both dedicated & hosting-integrated solutions, to help you make a better decision. This way… 

Quite a few things fall into the equation when choosing an email hosting provider. The most important three are:

Security and Data Privacy 🆔

email phishing security

Hosting emails requires reliable security implementations. Websites and emails hosted on the same server require an even higher level of security.

If you’re going with an email-only hosting solution, you might not need to consider high-end security measures.

You definitely should when choosing a website hosting along with email hosting.

If a hosting provider doesn’t tolerate scam websites or adult content – you probably won’t feel any negative deliverability. Still, you should look for security features such as:

When it comes to email security, there’s no reason to be less vigilant about it than you would be when picking a high-quality cloud storage service to protect regular data.

Storage 📂

home business email hosting

Most people don’t take care of their inboxes as they should.

They leave thousands of unopened marketing emails & promo offers instead of deleting them or blocking the sender. You shouldn’t expect this from your employees as well…

Look for a provider with high storage options – over 5GB should be good for quite a few years.

You might want the email version of unlimited cloud storage options (like Hostgator – see #3) if you do more than typical email data exchanges.

Either way, you want high attachment size support. Usually, this is limited to 25MB though every provider on this list is limiting attachments to 50MB, to save you some headaches.

* Zoho’s Mail Premium plan puts the limit at a whopping 250MB 🏛️

What to Expect 💡

Any email provider you choose should support the most common email protocols:


Internet Message Access Protocol is a server-client protocol that ensures you can connect to your email from multiple platforms and applications.


Simple Mail Transfer Protocol is used by servers and clients to configure sending emails through a domain – which is essential for a successful send. You can also connect to an SMTP server from any other website or app to send through it.


Post Office Protocol retrieves emails from a server – similar to IMAP, though used mainly by web mail.

(To be clear, all of our choices support these three protocols – even if that might not be explicitly mentioned in the review.)

Webmail & Email Client Availability 💬

webmail applications

If email is important to you, you need your emails to be available whenever you need to – whether you’re at home or the pub shouldn’t matter.

The online business idea you got off the runway must seize new opportunities to expand readily. If you look at Gmail, you can use it on Windows, Mac, Android, IOS – desktop, tablet, or phone.

That’s the best-case scenario.

No need to turn on your computer to check email. All the choices laid out above allow you to use them through the web or mobile apps. The one exception is Zoho’s free tier.

Free Tier – Availability Limits

The free tier offers amazing features, but it’s web access only.

The hosting-associated emails don’t have dedicated applications, but you can easily connect them to your existing apps like Gmail, Bluemail, or Outlook.

Just use the provided IMAP/SMTP settings.

Device Compatibility 💽

High device compatibility should be your default requirement for email hosting providers.

Without wide device compatibility, you’d only be able to check your emails from your computer – which is stuck at home. If, for example, you get an emergency email and miss it because your email hosting service doesn’t provide you with a way to connect to your mobile phone.

What then? It might be a life-or-death email. Let’s treat your client like a large-scale business, opting for the best-dedicated hosting plan available to cater vigilantly to their customers.

Not seeing these kinds of emails could be detrimental to your business; it could be the reason you lose customers. That’s why you need to connect your email to your phone.

A2 as a Good Example 😇

A great example of this is A2 Hosting’s email. There’s no native Android or IOS app, but there is a way to connect your email to your phone.

All you have to do is open the cPanel and go to your email, then find the instructions for connecting to your phone and follow them.

Soon enough, your email will be connected to your phone, and you’ll start receiving emails.

The other email hosting services on this list also support this – some even with dedicated apps.

Adding New Accounts 🎚️

business email setup

Most businesses that aren’t in the IT sector don’t have dedicated people to deal with technology. That’s why everything needs to be extremely easy to do.

It’s also, generally, a sign of a top email hosting company. Great reseller hosting companies, for example, let you provide unique tech solutions to your clients in a simple and natural way.

When choosing the choicest email hosting service, you should look for an extremely easy solution that lets you create accounts within a minute.

Otherwise, it might be too complicated for a non-techy person – and you might need to hire someone to do this. This will incur additional expenses, so it isn’t the desired option.

Zoho’s Process 🤓

Zoho does this pretty elegantly. All you need to do is log in to the main admin page and click Control Panel, then User Details. After that, a button called Add User will send you into a new work environment.

From here, all you need to do is enter the user’s First and Last Name, and an email address will automatically be filled in for you, depending on your preferred email formatting options.

Choose a password and click Ok.

Website hosting companies make this process even easier by removing the need to enter First and Last Names.

If you’re hosted with one of the three web hosting companies, log in to the cPanel, and find Emails.

After that, you only need to click Emails and then Create User. Enter the email, password, and storage limit, then click Create.

Your Budget 💸

Starting businesses and even small businesses don’t have a budget to work with.

This stems from many reasons: they invest heavily in marketing to induce faster growth.

But that means they can’t just sign up for G Suite and pay a high price for emails. They need a lower price to fit their business model and current budget.

Hosting providers know about this predicament, and there will be a top-tier free web host for businesses at any point along their growth journey.

Already With a Host?

If you’re one of these businesses and have already used one of the above hosting companies, you’re in luck.

You can create your emails through the cPanel at no additional cost. You’ll likely need to pay for the email if you’re hosted elsewhere.

Zoho allows free usage for up to 5 users, though that’s probably less than you need.

The pricing is very cheap – it’s the ideal cheap email hosting option for most people.

UI/Accessibility 🚧

Here, we always want to know the front end as well as the back end. Sites with great web design tools unwaveringly produce the best user experiences, reducing headaches.

Everything is better when organized – you know how to reach everything. That’s where some email clients go wrong – they hide some options behind multiple menus – making them hard to find.

Not the options on this list, though – what we’ve reviewed today are some of the most accessible emails.

For example, let’s take a look at Zoho’s interface:

zoho mail user interface

It’s organized, nice, and clean – and it looks good.

This is especially important for non-techy people. Techy people like messing around with technology. Contrary to that, non-techy people don’t enjoy tech that isn’t neatly organized or easy to use.

No matter what type of people your team has, always aim for great UI, & easy accessibility.


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