How to choose the right fleet management system

This characteristic is the third in a sequence of weekly articles discussing fleet management and its relevance in the Caribbean context. This sequence is being authored on behalf of and sponsored by Cylo Tracking Limited, one among the nation’s foremost resolution suppliers for fleet management providers.

Investing in a fleet management system is usually a daunting problem.

With an organisation’s fleet being one among the costliest property, deciding on an answer to handle this asset base is a choice which may have an effect on your small business for years to come.

The right resolution permits corporations to observe and keep their fleet in a cheap method and might even present insights for development.

Moreover, a poor or mismatched resolution can quickly grow to be a burden on operations or be so “consumer unfriendly” that it’s hardly ever used. This could be tragic for small and medium enterprises.

So, with the many fleet management options accessible in the native market at present, how do you discover the finest match for your small business? In this text we’ll offer you a information by way of the most related standards that ought to comprise your analysis course of.

There are six essential areas that must be addressed when evaluating any resolution for inner stakeholder use inside an organisation. These are:

1. The resolution characteristic set (and its relevance to the enterprise’s wants)

2. The consumer interface

3. Scalability

4. Training

5. After-sale assist

6. Cost

The resolution characteristic set and scalability deal with what could be achieved by the organisation by way of implementation of the resolution.

While the consumer interface, coaching and after-sale assist standards decide how effectively the resolution and resolution supplier assist the organisation in driving consumer adoption and engagement of the resolution. No resolution could be productive if it doesn’t deal with all these areas (performance, adoption, and engagement). And no resolution could be efficient if the return on funding (decided by price) shouldn’t be optimistic.

The resolution characteristic set

The options supplied by the resolution of your selection ought to deal with the challenges at the moment incurred by your organization in addition to one or two options that may enable you strategise for development. Companies in several industries have completely different necessities. Companies of various sizes may even have completely different necessities.

For instance, a small firm with a small fleet ought to prioritise real-time GPS monitoring and insights to scale back operational prices as their foremost concerns.

For corporations with mid-sized fleet, their focus must be figuring out a GPS monitoring system that has all the facilities of an entry-level fleet management system together with some superior telematics options. In addition to car diagnostics, discount of gas consumption, good consumer interfaces, and driver behaviour analytics.

For massive corporations, priorities could be narrowed down to detailed car diagnostics comparable to monitoring engine temperature, on-off time, stopover time, idling, gas ranges, and rushing actions, together with a devoted server to retailer these massive chunks of knowledge generated from the car diagnostics.

However, at the most simple degree, FMS ought to supply the following options:

• GPS monitoring

• Admin-generated and system-generated alerts/notifications each on the admin console and for drivers in the area

• Fuel management options

• An admin console/account

• Reporting capabilities

The consumer interface

The consumer interface types the tell-tale signal of an environment friendly fleet management resolution. The means to remotely monitor fleet helps to single out points comparable to extreme idling. This helps save gas and keep away from fines.


The fleet management resolution chosen should be versatile sufficient to develop with your small business. Scalability, flexibility, and reliability are the three pillars of a long-term funding for a profitable enterprise.


You ought to search for resolution suppliers that may both supply coaching for all inner stakeholders or present a “Train-the-Trainer” providing. User coaching impacts resolution adoption and resolution adoption and frequency of use determines its effectiveness for the organisation.

After-sale assist

After-sale assist is a important part to booster coaching and in the cases the place coaching was both incomplete or missed by customers inside the organisation.


The pricing construction for many FMS resolution consists of each {hardware} and software program prices. The supplier could supply their providers on solely subscription foundation or some mixture of upfront prices and month-to-month or annual charges. It is necessary to set a funds restrict and to understand how a lot upfront and/or recurring price your organization is ready to undertake

Next Week: GPS monitoring techniques: The case for safety, accountability, effectivity and price financial savings

Cylo Tracking Limited has established itself as one among the premier suppliers of GPS monitoring and fleet management options in the nation. We present dependable and cost-effective options for residential and industrial prospects in the Trini and Guyanese markets. We may even quickly be increasing operations into different Caribbean markets in addition to the North American area.

If you desire to additional details about our GPS monitoring or fleet management options, otherwise you’d like to obtain a free session and “no obligation” trial in your firm, please be happy to contact us utilizing the following info beneath.

Email: [email protected]

Phone: +1-868-228-2385 (TT)

+1-592-655-4547 (Guyana)


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