How To Backup Your Gmail The Right Way

If you wish to retailer essential knowledge like your confidential messages, paperwork, or photos in your Gmail account, then making a backup may very well be very helpful from a safety perspective.

Google has made it very handy for customers to create backups by means of its free on-line service, Google Takeout. 

The course of can also be pretty simple to observe, and you may select between backing up your knowledge as soon as or each twice a month in a yr, all saved in a condensed .mbox file. Furthermore, we’ve listed a number of different backup strategies you possibly can select from.

So, with out additional delay, allow us to dive proper into studying the best way to create a backup of all of your Gmail messages.

How to Backup Gmail?

As talked about above, the direct solution to backup your Gmail messages is thru Google Takeout, which is out there in your Google account settings.

But, if you wish to discover extra backup strategies, you possibly can select to sync your Gmail account with a mail consumer. You also can obtain and use third-party purposes for a fair simpler course of.

So, relying in your desire and comfort, you possibly can select both of those choices. Now, allow us to study every of those strategies in additional element.

Through Google Takeout 

Here are some steps you possibly can observe to backup Gmail by means of the Google Takeout service. 

  1. Open your browser and head over to the Google Account web site.
  2. Click on the Data & Privacy tab. 
  3. Now, scroll down, and beneath the Download or Delete part, click on on the Download your knowledge possibility. 
  4. It will now redirect you to the Google Takeout web page. 
  5. By default, all Google merchandise are already chosen. If you solely need to backup Gmail, click on on Deselect all. 
  6. Scroll down and find Mail from the record, and test its field. 
  7. After the choice, click on on the All Mail Data included button. select All mail data included
  8. From the pop-up, you possibly can both test the choice to incorporate all messages within the mail or deselect this feature and select solely particular classes. 
  9. Once the choice is full, click on on the OK button to proceed. 
  10. Scroll all the way down to the underside of the web page and click on on the Next Step button. 
  11. From the Create a brand new Export web page, you possibly can set the supply methodology, frequency, file kind, and dimension in response to your desire.
  12. Next, click on on the Create Export.  
  13. After the export is full, click on on the Download gmail export
  14. If prompted, enter your Gmail account’s password and hit the Next button.
  15. You will even obtain a mail in your inbox containing the backup file.

Sync Gmail With Email Client 

Alternatively, one other good way of backing up your information is by syncing your Gmail account by means of a mail service supplier equivalent to Outlook or Apple Mail. You can then export the whole mailbox by downloading the .pst or .mbox file, permitting you to create a neighborhood backup onto your gadget.

Here is a step-by-step information you possibly can observe to sync your Gmail account to your Outlook application by means of the Outlook Application 

Configure Gmail Settings 

  1. Open your browser and log in to your Gmail account. 
  2. Navigate over to the top-right nook and click on on the Gear icon. 
  3. Click on the See all Settings button. See All Settings Gmail
  4. Switch over to the Forwarding and POP/IMAP tab. 
  5. Scroll down and beneath the IMAP entry part, test the choice for allow IMAP. 
    Enable IMAP
  6. Now, click on the Save Changes button from the underside of the web page. 

Configure Outlook Settings 

  1. Open up your Outlook utility out of your gadget.
  2. Head over to the menu bar and click on on File. 
  3. Click on the Account Settings icon, and from the drop-down menu, choose Account Settings.Account Settings on Outlook
  4. Now from the pop-up, click on on New. 
  5. Enter your e mail deal with and hit Connect.Log in and connect Gmail account
  6. Now, observe the on-screen directions and arrange your Gmail account. 
  7. Click on the Connect button once more to log in and sync your account.

Note: The steps to configuring the sync setup would possibly differ in response to the Outlook model.

To export your Outlook mailbox right into a .pst file, observe this detailed article on how to take action.

Through Apple Mail 

  1. Use the Shortcut Command + Space Bar to open up Spotlight Search. 
  2. Type in Mail and hit the enter or return key. 
  3. Head over to the top-left nook of your display screen and click on on Mail. 
  4. Select the Preferences possibility. Mail Preferences
  5. Switch over to the Accounts tab. 
  6. Click on the + icon, test the Gmail possibility and click on on the Continue button. 
  7. Now, observe the on-screen directions and arrange your Gmail account. 
  8. After your mailbox has loaded up, head to the left panel and right-click on the inbox. 
  9. Click on the Export MailField possibility.Export mailbox
  10. Select the vacation spot the place you need to preserve your backup file and hit the Choose button. 

Use Third-Party Applications 

Alternatively, if you would like simpler entry to creating backups or migrating your e mail messages from one e mail server to a different, then utilizing a third-party utility is the best way to go!

Some widespread apps for backing Gmail embrace GmVault, Backupify, and UpSafe. All of those apps have fairly an easy-to-use interface. So, configuring backups is comparatively simple.

Related Questions 

Can You Save Gmail Messages to an External Hard Drive?

You can simply save all of your Gmail messages to your onerous drive. To achieve this, observe the above directions to obtain the mbox file by means of Google Takeout. After the file has been downloaded, find it, copy the file, and paste it into the exterior onerous drive’s location.

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