The Small Business Guide to Secure Email

In right now’s cyber world, there’s no denying that malicious actors goal people fairly than infrastructure straight. It’s a lot simpler to discover a weak hyperlink throughout the firm and get entry to data and property by way of that route. When it comes to cyberattacks – nobody is secure. 

According to, 91% of all cyberattacks start with a phishing electronic mail to an unsuspecting goal. Cybercrime is extra than simply the high-profile assault circumstances we learn within the information. Small and medium-sized companies (SMBs) are additionally focused with the identical assaults as massive enterprises. Hence, companies of all sizes want safe electronic mail options for small enterprise to mitigate these assaults. 

This information will offer you a number of methods to shield your corporation by way of safe electronic mail. But earlier than we dive into that, it’s crucial that you simply perceive what’s safe electronic mail for small enterprise and the way to obtain that?

What is Secure Email?

We’ve talked about business email accounts earlier than, so that you already understand how they differ out of your regular-old Gmail, Microsoft, or Yahoo. Here, we’re speaking about defending the infrastructure that incorporates all your corporation emails.

Email safety is available in a couple of parts, together with electronic mail encryption, safe electronic mail gateways, and authentication protocols like SPF, DKIM, and DMARC.

To cowl all these facets, particularly the encryption half, there are a couple of providers out there. Secure electronic mail service for small enterprise is just like the common electronic mail, however with a couple of safety enhancements. The Standard Mail Transfer Protocol (SMTP) sends emails as plain textual content, thus they’re extraordinarily weak to exterior assaults. Neither IMAP nor POP3 shield the information saved within the electronic mail server. You not solely want safe message switch but additionally the obtained messages want to be saved in a safe place.

You may give you the option to safe your electronic mail account from hackers by way of two or multifactor authentication, however you want one other layer of protection for shielding your knowledge from unauthorized entry. Secure electronic mail suppliers for small companies provide secured electronic mail providers.

How does safe electronic mail work? Well, it’s easy. When you ship a message to a recipient, the safe electronic mail algorithm checks it to decide if it wants to be encoded relying on the set standards. If it meets the necessities, the e-mail is encoded and despatched to the recipient. 

Why is Secure Email Important?

Businesses with out secured electronic mail are straightforward targets to electronic mail phishing assaults. Email safety is important in opposition to cyberattacks concentrating on small companies by way of electronic mail.

In most circumstances, electronic mail assaults strive to lure customers into approving a pretend switch request, divulging confidential data, or downloading malicious software program that may infect your community or maintain your knowledge to ransom. 

No matter the dimensions of your corporation, a profitable electronic mail phishing assault may cause catastrophic damages, together with monetary losses, downtime, and popularity harm. With safe electronic mail, third events or cyberactors discover it difficult to hijack your communication, thereby lowering your danger publicity. 

How to Ensure a Secure Email for Small Businesses

Most SMBs neglect electronic mail safety due to numerous components, together with lack of price range and IT personnel. Some even use private emails for work, dispersing their means to deal with the area and electronic mail infrastructure as a holistic entity. In such circumstances, it could be pointless to even discuss implementing enterprise-class safety infrastructure.

Sure, the web is filled with ideas and tips for securing your corporation electronic mail. Still, let’s perceive that you simply solely want three steps to obtain your safe electronic mail objectives: forestall, educate, and reply.


Starting from the second you’re establishing your small enterprise electronic mail “household” you’ve gotten to suppose huge. No matter what number of electronic mail accounts you’ve gotten, adhering to protocols, doing common backups, and establishing different finest practices will set you up for fulfillment. Remember: stopping the catastrophe is all the time simpler than coping with the aftermath.

  • Create a Cybersecurity Plan: Small companies ought to put together themselves for the worst. Never assume you may’t be a goal of cybercrime. Prepare a catastrophe administration plan that features insurance policies, applied sciences, procedures, and techniques to tackle electronic mail safety and guarantee quick response in case of an assault.
  • Make Regular Backups: Small companies ought to take common backups of vital knowledge that drives their every day operation. These embody fee particulars, buyer data, quotes, and orders. 
  • Use Strong and Secure Passwords: Ensure you utilize a robust and safe password that’s tough to guess. Your password ought to include at the least 12 characters, together with numbers, symbols, lower-case and capital letters. Avoid utilizing the identical password throughout a number of accounts. 
  • Use Multi-Factor Authentication: Encourage your worker to implement Multi-Factor Authentication to enhance electronic mail safety. Here, you want extra than simply your password to entry your account. So even when your password is compromised, an attacker will discover it tough to entry your account. 
  • Implement an Email Retention Policy: Set up a coverage for workers to take away any electronic mail that’s not wanted for enterprise operation. You can set a 60-90-day normal and implement a coverage to guarantee compliance.
  • Use electronic mail encryption: Email encryption is important. It ensures that solely licensed customers can learn your message. You can set up an electronic mail certificates like Pretty Good Privacy (PGP) or set up a software program plugin in your electronic mail shopper.
  • Set up electronic mail authentication protocols (SPF, DKIM, DMARC): Implementing electronic mail authentication protocols like SPF, DKIM, and DMARC helps forestall phishing, electronic mail spoofing, and different electronic mail safety points.


Your enterprise’s electronic mail safety is just as sturdy as its weakest hyperlink – the human. Email phishing attackers use totally different social engineering techniques to manipulate folks to do what they need. Thus, it’s vital that you simply get your workers invested and concerned in your safe electronic mail technique. 

  • Educate Your Employees: Most electronic mail assaults are profitable as a result of somebody clicks a hyperlink or performs an motion. That stated, it’s essential to educate your self and your workers concerning the indicators of phishing emails and their devastating results. 
  • Practice wholesome cybersecurity habits: You ought to educate your employees on wholesome cybersecurity habits to guarantee higher electronic mail safety. Some of those embody:
    • Think twice earlier than clicking on hyperlinks from unknown sources
    • Confirm request for pressing transfers or personal data
    • Always preserve your units and browsers up-to-date
    • If it’s suspicious, report it


With purchasers’ belief, popularity, and income at stake, it’s very important that small enterprise homeowners can detect and forestall incidents in progress early. By making a safety incident response technique, you may put together for any assaults and swiftly tackle them. Ensure your worker is aware of the steps they’ve to take if an incident or a breach occurs.

Final Thoughts

Attackers all the time goal small and medium-sized companies with fraudulent emails, aiming to steal delicate knowledge or infect the community with malware. Though small companies are weak to phishing assaults, implementing the finest safe electronic mail for small enterprise goes lengthy towards safety. 

Don’t neglect to backup vital enterprise knowledge recurrently, and use sturdy passwords and MFA authentication in your account. Implement SPF, DKIM, and DMARC electronic mail authentication protocols to strengthen your electronic mail safety and educate your workers on how to determine and forestall malicious emails.

The publish The Small Business Guide to Secure Email appeared first on EasyDMARC.

*** This is a Security Bloggers Network syndicated weblog from EasyDMARC authored by Hasmik Khachunts. Read the unique publish at:

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