The 10 Best Features of Google Workspace for Small Businesses

Many companies function in bodily areas. But now, organizational settings are remodeling quickly. Employees now not maintain conferences within the workplace, as an alternative of turning their houses into workstations.

With this transition, staff stability private obligations and work, which supplies a wonderful alternative for expertise to speed up the method. With Google Workspace, staff can collaborate extra effectively, streamline their work, and save time with built-in AI-powered productiveness instruments and insights.

In this text, we’ll discover 10 Google Workspace options that may assist your organization do extra.

1. Domain-Branded Email Using Gmail Client

In addition to offering all the most effective options of Gmail, Google Workspace means that you can use your customized e-mail area. It implies that Google Workspace can offer you a premium, business-grade e-mail that you would be able to management and safe.

You don’t want to put in and preserve an e-mail server. And, you may as well add or take away e-mail customers as what you are promoting scales. Since every Gmail consumer can have as much as 30 alias accounts, you’ll be able to ship the identical e-mail to the identical individual at [email protected], gross [email protected], and [email protected].

An additional benefit to utilizing Gmail for what you are promoting emails is that customers will most definitely be accustomed to utilizing shopper Gmail accounts. So, customers can simply change between private and enterprise emails.

Google Workspace ensures its servers are ultra-reliable, with a assured 99.9% uptime on what you are promoting e-mail. It additionally has good replies and industry-leading spam filters to maintain what you are promoting emails protected and safe from exterior threats.

2. Store and Share Files Using Google Drive

Google Drive is Google’s cloud storage platform that retains all of your recordsdata in a single safe place. Each consumer has entry to a Google Drive account the place they will retailer their recordsdata.

You may also create a Google Drive account with workforce entry to share recordsdata and sources. If you need to share recordsdata with different customers exterior your workforce, you’ll be able to manually grant entry and assign learn, remark, or write permissions for every consumer. If the doc proprietor forgets to incorporate a consumer who wants entry, they will request permission by way of e-mail.

With Team Drive, teammates can seamlessly share and collaborate on paperwork. Team members will have already got entry to the Drive, and if an worker leaves the corporate, the Team Drive supervisor can revoke their entry to the Drive.

With all of your recordsdata saved within the cloud, you by no means have to fret about dropping your work. Any file adjustments are routinely saved, so you’ll be able to decide up proper the place you left off. You additionally get greater than sufficient storage with Google Workspace. And, in case your recordsdata are too massive, you’ll be able to improve your subscription plan to the Enterprise model for limitless storage.

3. Work From Anywhere

Google Workspace permits automated syncing of your accounts throughout totally different units, out of your laptop, cellphone, or pill, for offline use. You may also browse and set up ‘Work from anywhere‘ Google purposes that combine with Google Workspace.

With Google Meet and Google Chat, you’ll be able to facilitate digital conferences along with your workforce members. Team Calendar means that you can set up conferences and maintain everybody’s schedules on the identical web page. You may also use doc collaboration purposes like Google Docs, Google Sheets, and Google Slides to edit paperwork, displays, and spreadsheets in real-time, monitoring adjustments made by others with model historical past.

Since adjustments occur immediately, workforce members can collaborate on concepts and attain consensus extra rapidly with further commenting and suggestion options.

With Google Currents, groups can create their social community to streamline their work throughout the group, share sources, and begin discussions that drive your organization’s mission ahead.

4. Seamless Integration With Third-Party Applications

You can combine Google Workspace with greater than 750 third-party purposes, together with Customer Relationship Management (CRM) software program. These instruments lengthen Google Workspace’s companies, permitting you to include enterprise and gross sales instruments on one administration platform. Some of essentially the most superior CRM instruments can sync schedules in Google Calendar and maintain observe of goal market places utilizing Google Maps.

Seamless integration throughout platforms, all from inside Google Workspace, retains what you are promoting operations working easily. It means that you can deal with all points of what you are promoting, aiming to spend much less time in your software program and extra time rising what you are promoting.

Some Google-friendly third-party purposes that seamlessly combine with Google Workspace embrace Asana for mission and course of administration, Zoho Invoice for finance and accounting, Freshdesk for buyer help, and DocuSign for signature approvals.

5. Business-Grade Security Using Endpoint and Admin Console

Endpoint Management means that you can management the units that entry Google Workspace accounts in your group. For occasion, you’ll be able to verify app utilization, handle safety settings, and restrict entry on any endpoint system. This is very useful within the occasion of misplaced or stolen units. You can erase confidential information, defending your organization from exterior threats.

The Google Workspace Admin Console supplies an intuitive dashboard so as to add or take away customers and teams, create roles, and configure safety settings. For occasion, you’ll be able to configure two-step verifications for every consumer or block untrusted purposes from accessing firm information.

6. Backup Business Data Using Google Vault

Google Workspace supplies a fail-safe possibility within the occasion of information loss, information corruption, or potential authorized issues which will come up from suspended accounts.

Using Google Vault, you’ll be able to protect important information for so long as it is advisable. You may also set information retention guidelines, even for suspended accounts and deleted paperwork.

Searching for information can also be comparatively simple utilizing Google’s search queries and will be exported in printable codecs. An instance use case is backing up consumer information to trace their searchers, views, and general consumer exercise.

7. Launch Websites Using Google Sites

With little to no programming expertise, you’ll be able to construct web sites rapidly by dragging and dropping content material into grids and templates. You can replace and personalize it to your liking and share and collaborate along with your workforce earlier than publishing it to the online.

It incorporates related working kinds to Google Docs with real-time modifying, including feedback, and managing entry to privy workforce members.

8. AI-Powered Productivity and Insights

Google Workspace makes use of Google AI that will help you analyze and additional optimize work processes. It leverages machine studying, pure language processing, and picture recognition to automate guide duties, equipping you with data-based insights to make well-informed enterprise selections.

For occasion, Google Docs incorporates Google’s AI-powered Grammar Checker that analyzes sentence buildings in real-time, figuring out errors and suggesting appropriate options.

Smart Compose and Smart Reply additionally analyze emails, suggesting textual content to finish sentences and providing fast pure language responses. Google Sheets additionally integrates BigQuery, which helps you handle, analyze, and interpret giant quantities of information conveniently.

9. Work With Popular Office File Types

With Google Workspace, you’ll be able to simply open and edit customary workplace file codecs. You may also export and share recordsdata with folks exterior your group (who will not be utilizing Google Workspace). Examples of fundamental workplace suite options embrace:

• Google Docs—Google’s phrase processing software program for doc creation
• Google Sheets—Google’s spreadsheet software program for information visualization and evaluation
• Google Slides—Google’s PowerPoint software program for creating slideshow displays

While Microsoft Office purposes have intensive performance, Google Workspace supplies an intuitive interface constructed for collaboration and ease of use.

Related: What Is Smart Canvas? How It Will Make Google Workspace Even Better

10. Make Data-Driven Decisions Using Google Sheets

A helpful Google Workspace information manipulation software is Google Sheets. It gives flexibility in monitoring, organizing, and evaluating firm information.

This is essential for multi-function enterprise processes resembling monetary accounting, mission administration, monitoring worker timesheets, and creating annual experiences for stakeholders. Google Sheets incorporates greater than 400 built-in formulation and capabilities, pivot tables, and conditional formatting choices that will help you carry out statistical evaluation and establish traits in firm information.

There are additionally templates supplied by Google Sheets that may make it easier to monitor large quantities of data on a related and customizable dashboard. Templates assist with automating repeated duties and guide information entry utilizing pre-configured formatting and capabilities.

Just a few instance templates embrace profit-and-loss assertion, bill generator, stock administration, firm goal and key outcomes (OKRs), advertising key efficiency indicators (KPIs), and money circulation statements. These may also be modified to suit your enterprise wants in case the default fields usually are not sufficient.

Streamline Your Work With Google Workspace

Google Workspace gives you a constant consumer expertise throughout units, simple collaboration in real-time, and a feature-packed e-mail and workplace suite for what you are promoting. It can also be fairly inexpensive.

You can get a customized and safe enterprise e-mail, 100 participant video conferences, 30GB of cloud storage per consumer, safety, and administration controls for $6 per consumer per 30 days.

Google Workspace vs. Microsoft 365: Which Is Better for Productivity?

Google’s Workspace suite rivals Microsoft 365 (formerly Office 365) for top spot in the office software market. See which one is best for you!

Read Next

About The Author