Google Workspace, previously generally known as GSuite, stays one of many prime business-class email hosting decisions. You get a most of 300 customers, a hefty 2TB of cloud storage per person, 150 participant video conferences with recordings via Google Meet, and the suite of Google instruments that make the platform so standard together with Drive, Docs, Sheets, Slides, Forms, and naturally Gmail. Workspace is not higher than Microsoft 365 Business Premium, however it’s a first-class different that joins that platform in addition to Intermedia Hosted Exchange in incomes our Editors’ Choice designation.
Google Workspace Pricing and Plans
Google Workspace begins at $12 per person per thirty days for the Business Standard version we examined. Besides the options talked about above, the package deal consists of internet hosting for video conferences with as much as 150 individuals and devoted administration and safety instruments for IT directors. A free 14-day trial is obtainable on the Google web site.
If that is too wealthy to your blood, there is a Business Starter plan that runs solely $6 per person per thirty days. This additionally consists of entry to the Workplace productiveness suite, although with some function disparities, similar to a cap of 100 individuals in video conferences and no noise cancellation function. Also, file storage is lowered to 30GB per person.
Overall, Google Workspace is an effective worth however solely as a result of it consists of one of many main on-line productiveness suites. If you evaluate it to our lowest-cost competitor, IceWarp Cloud, Google’s providing definitely seems costly—IceWarp’s lowest tier begins at simply $2.50 per person per thirty days and even its mid-tier package deal solely raises that to $3.90. Then once more, IceWarp’s productiveness suite lags far behind the capabilities of Workspace and its next-closest productiveness competitor, Microsoft 365.
During the sign-up course of, you are required to produce a site identify. I’ve combined emotions about this being such a outstanding and in-your-face merchandise, since organising a site tends to be considerably painful the primary time you do it. However, Google offers sufficient instruction that skilled IT professionals should not have an excessive amount of hassle dealing with it. Once you’ve got added the suitable data and verified your area, you are off to the races.
Unfortunately, I used to be not in a position to take a look at the account administration piece as a result of restrictions on my take a look at account, however it’s carried out via the identical utility the place you arrange a site (known as Google Domains). Permissions can then be set to replicate whether or not you are including an ordinary person or an administrator. You may customise particular roles in case you do not need to give each administrator the keys to the dominion.
Much of Google’s magic is in how little you really must configure, however you continue to get the identical sorts of choices you do elsewhere. Policies, quarantines, and retention insurance policies are all truthful sport, although I wasn’t in a position to do a lot testing of them as a result of my account’s restrictions.
While Workspace extends to a big set of instruments, the most well-liked one might be Gmail. Love it or hate it, the interface is intuitive and fashionable, with almost all the pieces you need to see on display screen. Hangouts, conferences, and your e mail are in fast attain together with the remainder of Google’s Apps menu. Google has paid consideration to the small print of a typical workflow and understands that plenty of us reside in our e mail. Because of this, the most well-liked objects like Google Chat, Tasks, and Google Meet are rapidly accessible from the identical display screen.
When you could open an connected doc, you click on to put it aside to Google Drive and begin engaged on it. If wanted, you’ll be able to share that doc with others, and work on the identical time. Combine this with Google Meet and Jamboard for whiteboarding, and you have got an ideal toolset for distant work, with the power to rapidly share concepts and get traction in your paperwork on the identical time. For those that must degree up on collaboration, Google Chat permits you to create digital rooms that allow you to have threaded conversations with shared recordsdata and duties, just like Microsoft Teams.
Google has some distinctive mail options, too. One of essentially the most annoying facets of e mail is the one that can by no means bear in mind to answer. Gmail has the power to “nudge” somebody about an untouched message as a reminder to get them again on observe. This looks as if it might be an efficient technique for people that solely have a look at issues on the prime of their inbox.
Calendaring has additionally undergone a big improve. As in Microsoft 365 Business Premium, calendar entries will be public or personal so solely the proper degree of knowledge is obtainable to your coworkers. I particularly favored the automated message you’ll be able to set proper from the calendar when marking your self as out of the workplace. There’s additionally a one-click choice for including Google Meet video conferencing to a gathering. Of course, as with almost all different calendar apps, you’ll be able to set reminders at a selected time, or repeating reminders in case you’re liable to snooze alerts as I’m.
Perhaps some of the helpful options is the appointment slots part. Sometimes you and your staff have a busy schedule, and it is laborious to discover a time when everybody can meet. You can hand Google Calendar a gathering size and a set of individuals, and it’ll attempt to decide the perfect time for you. This solely works, after all, if everybody retains their calendars up-to-date.
Google Workspace Security and Integration
Google’s information facilities are a few of the finest on this planet. In addition to being geographically distributed, they’ve accomplished all the related SOC audits and meet all essential requirements to make sure that your information is protected. While this doesn’t suggest that an attacker could not steal your password and browse your e mail, it does imply that no one goes to be breaking down Google’s information heart door to allow them to steal your server’s laborious drives.
On the software program aspect of issues, Google helps a number of types of two-factor authentication, and the web site states that information is “encrypted when it is saved on disk, saved on backup media, or touring between information facilities.” New to the service is the power to ship safe emails, which provides further legitimacy to Google’s rising presence in enterprise. For those who aren’t on Google’s platform, you may get a hyperlink that can ask you to validate with a passcode to view the e-mail’s contents. This is similar to Microsoft 365’s safe e mail function.
In phrases of integration, Google Workspace, very similar to its Microsoft counterpart, is nicely built-in with all kinds of services and products, together with all the favored ones, like Slack and Salesforce. It’s virtually extra stunning to discover a service that is not built-in with Google than one that’s.
Everything You Need for Email Hosting
Google Workspace has all the pieces you want for a productive workplace atmosphere, each on-premises or for workers working remotely. Plus, since there are such a lot of people which might be already used to utilizing Gmail for his or her private correspondence, it is not a lot of a soar to maneuver to the enterprise version. With the added video conferencing, doc modifying, and collaboration instruments included, Workspace is a robust competitor to Microsoft 365 Business Premium at simply over half the price.
The solely actual disadvantage is the dearth of 100% compatibility with Microsoft Office paperwork. This actually applies primarily to Excel and for sure data-centric operations, however so long as it’s a must to pull out Microsoft’s software program for one thing, Google Workspace won’t ever completely exchange that suite, although the net large is continually working to refine that course of. For this cause, Google Workspace stands as a detailed runner-up to Microsoft 365 Business Premium however joins it as an Editors’ Choice award winner for cut price hunters.
Like What You’re Reading?
Sign up for Lab Report to get the newest opinions and prime product recommendation delivered proper to your inbox.