How to Use OneDrive With Microsoft Teams

For a few years, Microsoft 365 has been the one-size-fits-all productiveness station for households by to enormous company groups. You can use it for every part from file storage, e-mail internet hosting, sharing, and communications, to processing hefty knowledge units, automating workflows, and planning large-scale tasks. One of the niftiest components of Microsoft’s packages is their interactivity, with every program working collectively to guarantee streamlined productiveness.

In this text, we’ll run by simply two of those connections: Microsoft OneDrive—a collaborative file storage system, and Teams—a communication platform. Integrating these packages have enormous advantages in flexibility, effectivity, and transparency.

How Do I Connect These Programs?

Using the sync button on Microsoft Teams to sync files up to OneDrive

One of the largest advantages to being a Microsoft 365 consumer is that, simply by nature of getting an account and having the apps downloaded (net variations do exist, however they don’t seem to be as efficient as desktop variations), you mechanically get entry to the integrations that these packages boast.

Related: Exciting New Features to Arrive on Microsoft Teams in 2021

Hence, connecting these packages is only a few buttons clicks away, the place you may sync recordsdata despatched to you over Teams to your OneDrive, or drag and drop out of your cloud storage over to a selected Teams channel in your job or research.

If you navigate to Teams then go Files > OneDrive > Sync (situated within the high navigation bar), you will be immediately attached between Teams and OneDrive, supplied you’ve got arrange each of those packages along with your consumer info. You could also be prompted to replace some settings like which recordsdata get saved and when, and the placement of your cloud storage folder.

Attaching files from OneDrive to a Teams chat is easy

From right here, all of the recordsdata which might be despatched between your channels shall be mechanically saved, and you may connect something that’s in your OneDrive folders to chats straight by groups.

This means added fluidity to speaking along with your coworkers, extra safety of probably valuable recordsdata, and an all-around simpler expertise.

What Are Some Use Cases?

A person using Microsoft Teams on their mobile device

That is certainly the query! Why use syncing throughout OneDrive and Teams? Why would not I simply save them onto my native drive? Or maintain communications and recordsdata separate? There are a bunch of various advantages that may make this integration characteristic tremendous helpful.

Offline use for content material you could have chosen permits you to maintain engaged on the go, and wherever you do not have web entry. Traveling to work through public transport, hitting the skies for a vacation, or heading into a gathering within the park along with your classmates, you may have entry and may collaborate on your whole recordsdata with this characteristic.

Related: Useful OneDrive Tips to Get the Most Out of Your Account

If you are utilizing Teams throughout a number of workspaces or organizations, the syncing characteristic could be configured to mechanically sync recordsdata to totally different locations in your OneDrive, that means that your recordsdata are at all times orderly and accessible, in a system you are accustomed to.

Likewise, every part is mechanically synced up to the cloud wherever you’re, and recordsdata can be found to you from any gadget so long as you are logged in.

The OneDrive Logo

With integration for different Microsoft 365 merchandise, you may simply use recordsdata in a wide range of other ways. You can add knowledge straight out of your drive into Excel with the intention to entry your knowledge shortly, use drag and drop options for PowerPoint displays, connect info to emails or totally different groups when vital, or analyze knowledge in Word or OneNote.

SharePoint can be typically talked about in the identical breath, as being the connector between particular person file storage in OneDrive and group of file storage and collaboration.

Finally, some of the essential options in in the present day’s day and age is that your recordsdata are protected, it doesn’t matter what. If it has been synced up to your OneDrive from Teams, it will at all times be there, and with the decentralized nature of cloud storage, knowledge loss is extraordinarily uncommon.

There can be a neat characteristic in OneDrive the place urgent the recycle button allows you to revert to earlier histories, if an accident occurs or if there’s a knowledge breach.

Further Business Uses

Screenshot showing the pricing plans for Microsoft Business

For bigger organizations or companies, upgrading to OneDrive enterprise offers much more benefits, and integrates to Teams with the very same degree of fluidity and effectivity. Designed for enterprise, you may entry, create, share, and alter recordsdata from anyplace, with totally different ranges of entry to totally different tiers of staff or coworkers—workplace staff up to increased administration.

Boasting even larger file sizes and libraries, you may create sharable hyperlinks, grant entry that expires over time, and configure guidelines for visibility and safety. Once uploaded, you may merely click on to share recordsdata to Teams channels, and group members can begin commenting or making modifications from the get-go.

Related: The Best Office 365 Business Tools to Skyrocket Your Productivity

With the versatile capability to configure channels to go well with all facets of your online business, this might be a tremendous method to enhance your organization’s productiveness. You may even work with folks exterior your online business, sharing safe recordsdata in real-time, and connecting them up to OneNote, Word, PowerPoint, Excel, and extra, throughout any platform—net, cellular, or desktop.

Two men working on their computers

Likewise with Microsoft Teams enterprise plans, you may entry a variety of upgraded options in conferences and calls, conferencing, chatting, safety, and productiveness. These plans even go so far as having the ability to maintain 300 particular person on-line conferences, recording and publishing webinars, two-factor authentication for channels, configurable consumer safety settings, and extra.

As we talked about, all of that is intertwined thanks to the brilliance of the Microsoft 365 suite. These enterprise plans hyperlink up seamlessly and even join to all the opposite apps or merchandise that include a 365 subscription. It’s typically so simple as being logged in to your Microsoft account, clicking a button, and growth—you are already synced up and dealing throughout a number of platforms. What does this all imply? An enormous alternative to enhance your private {and professional} productiveness!

Integrating Microsoft Teams and OneDrive Is a Smart Move

As we have seen on this article, there are a tonne of advantages to connecting Teams to OneDrive and visa-versa. It improves your transparency, safety, fluidity, and extra, and is accessible at simply the clicking of a button.

If you are a Microsoft 365 consumer or are wanting to improve your productiveness, hopefully that is one other nice instance of the alternatives that lie forward with Teams, OneDrive, and Microsoft’s merchandise!

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