6 of the Best Email Service Providers in 2021

In the twenty first century, it takes simply minutes to arrange an e-mail account on the internet. A easy Google search will yield a myriad of outcomes offering customers with an enormous spectrum of completely different service suppliers to select from.

On the floor, it seems that every of these suppliers gives roughly the similar service by permitting us to seamlessly ship, obtain, settle for and retailer emails on-line. In truth, there’s usually greater than meets the eye right here, and varied concerns come into play when deciding on a platform that most accurately fits the wants of a enterprise or particular person consumer.

This weblog will have a look at the hottest e-mail service suppliers of 2020-2021, highlighting their distinctive options and discussing how every platform goals to fulfill its more and more demanding customers.


Hey is the new player in town, having simply launched in June of 2020. Hey is made by Basecamp, a challenge administration and inside communications Software-as-a-Service (SaaS) firm.

Key Features:

  • Consent-based Email: Every time somebody new sends you e-mail on Hey, you get to determine whether or not they get via to your inbox. Rather than being marked as spam, the ones that don’t get authorized go right into a particular screened-out folder. Any precise spam will get directed right into a separate junk folder
  • Edit Email Subjects: If you might have authorized senders with a foul behavior of being less-than-descriptive with their e-mail topic headers you’ll be able to simply modify them for your self with Hey.
  • Security/Privacy: Hey has no ads and guarantees to not mine your emails. Hey additionally routinely block some e-mail monitoring strategies. They supply encryption at-rest, at-work, and in-transit, however not end-to-end
  • Reply Later: Hey has a “Reply Later” button that strikes emails to a devoted ‘Reply Later’ stack at the backside of your display. When you’re prepared to reply you’ll be able to click on the ‘Focus & Reply’ button to load every of these emails in a stack
  • Attachment Library: Rather than looking out your emails for a selected attachment Hey gives an attachment library that shows each attachment you’ve ever obtained in a gallery view.
  • Storage: Hey gives a formidable 100GB cupboard space
  • Pricing: Hey gives a 14-day free trial. Their platform is at the moment priced at $99 USD per yr for people and $12 USD PUPM for enterprise customers.


Screenshot of Gmail email hosting provider homepage

Since it’s inception in 2004, Google’s Gmail has reached over a billion customers and develop into the international chief in e-mail providers.

Exceedingly wealthy in options, Google’s interface gives an incredible deal of flexibility and customizability to its customers. Users can prepare their inbox with filters and labels, import emails from exterior accounts, and make the most of the wide selection of third-party add-ons that stretch Gmail’s performance.

Key Features:

  • AI-Powered Sorting: Under search in Gmail you’ll see three tabs: Primary, Social and Promotions. Google’s synthetic intelligence decides the place your emails ought to go and is influenced by the way you personally kind your emails. It may even remind you of doubtlessly necessary emails that you simply didn’t reply to.
  • Email Scheduling: Emails could be scheduled to ship at a sure time. Gmail’s snooze characteristic helps you to be reminded about emails at a later date.
  • Large Attachments: Gmail seamlessly integrates with Google Workspace and Google One that will help you share giant attachments by way of e-mail with out clogging up the receiver’s inbox.
  • Smart Compose: Gmail’s autocomplete-esque AI helps you write emails sooner by suggesting the subsequent phrases you might sort and simply allow you to insert them into your message.
  • Advanced Search: Gmail expands on easy keyword-based searches with superior operators and the potential to kind by date ranges, filetypes, and different parameters.
  • Storage: Each Google account contains 15 GB of free storage which is shared throughout Gmail, Google Drive, and Google Photos. Personal customers can improve to a paid Google One subscription for 100+ GB. Business customers can improve to Google Workspace (previously G Suite)
  • Security/Privacy: Gmail gives an non-obligatory “confidential mode” if you ship emails. This mode restricts the recipient from forwarding, copying, printing, or downloading emails despatched with this characteristic. Confidential emails could be given expiration dates and power SMS passcode necessities to open the e-mail. Gmail helps S/MIME and TLS encryption.
  • Pricing: A fundamental Google account with Gmail, Google Drive, and Google Photos is free. Google Workspace plans for enterprise begin at $6 USD PUPM and upgraded Google One plans for shoppers begins at $19.99 USD per yr

Outlook (Formerly Hotmail, MSN Hotmail, Windows Live Mail)

Screenshot of Outlook email hosting provider homepage

Outlook is the present evolution of “Hotmail”, which was acquired by Microsoft on December 31, 1997 for $500 million – its largest acquisition at the time. It gives a clear and efficient interface for it’s 400 million customers.

Matching Gmail with related message filtering, built-in calendar and free storage, Outlook could be singled out for the attachment help offered, which supplies customers the potential to connect OneDrive information (together with PowerPoints, Word paperwork, and Excel spreadsheets) as both hyperlinks or copies which could be seen and edited internally.

Key Features:

  • AI-Powered Sorting: Though not as granular as Gmail’s inbox sorting, Outlook does supply two inbox that messages could be sorted into: Focused and Other
  • Email Scheduling: Emails could be scheduled to ship at a sure time. Outlooks snooze characteristic helps you to be reminded about emails at a later date.
  • Large Attachments: Outlook limits the measurement of information you’ll be able to ship to 10-20MB relying on the model of their service you might be utilizing. Large information could be uploaded to OneDrive and shared by way of a URL.
  • Smart Compose: Microsoft is at the moment engaged on a competing good compose characteristic for Outlook.
  • Storage: Outlook accounts can have as much as 100GB of storage per mailbox and 5 GB of cloud storage with a Microsoft account.
  • Security/Privacy: Outlook doesn’t at the moment supply any encryption without spending a dime customers. If you might have an Microsoft 365 Family or Microsoft 365 Personal subscription (previously Office 365) you’ll be able to acquire entry to an e-mail encryption characteristic.
  • Pricing: Microsoft’s Outlook service bundling works just like Google’s Gmail. A fundamental Microsoft Home account with OneDrive cloud storage and different apps is free. Personal customers can get a Microsoft 365 Personal subscription for $69.99 USD per yr. Business customers can get a Microsoft 365 Business account beginning at $5 USD PUPM

Yahoo Mail

Screenshot of Yahoo email hosting provider homepage

Rather controversially Yahoo Mail has introduced (kind of? It was buried in their knowledge base) that starting January 1, 2021 automated forwarding of emails out of your Yahoo inbox to a different e-mail account will not be a characteristic of free Yahoo Mail accounts. Users who nonetheless need e-mail forwarding might want to pay $3.49 USD per 30 days for Yahoo Mail Pro or $12 USD per yr for a forwarding service add-on.

This sudden change is definite to be a preview of many modifications from Yahoo Mail coming into 2021. You can count on that Yahoo will proceed to make modifications to their present service and introduce new options in order to achieve a higher attraction for enterprise customers.

As with Outlook, sturdy attachment help is a key characteristic of Yahoo’s service. In the case of Yahoo Mail, customers can profit from a novel potential to search out each picture, video, and doc that they’ve traditionally shared by way of e-mail.

For creatives who regularly share paperwork, this may increasingly appear drastically interesting. It can also be seamlessly straightforward to change file attachments to inline attachments which can be embedded in the e-mail (or vice-versa).

Perhaps most impressively, Yahoo gives an infinite 1TB of storage capability on free accounts, permitting customers to maintain all the things they obtain.

Key Features:

  • AI-Powered Sorting: Though not as granular as Gmail’s inbox sorting, Outlook does supply two inbox that messages could be sorted into: Focused and Other
  • Large Attachments: Emails in Yahoo Mail can’t exceed 25MB. If it’s worthwhile to connect a file over 25MB it’s important to share information from a third-party cloud storage supplier corresponding to Google Drive or Dropbox.
  • Storage: Yahoo gives 1TB of storage on free accounts, permitting customers to maintain all the things they obtain
  • Security/Privacy: Yahoo permits as much as 500 disposable e-mail addresses to be created. These are linked to a central e-mail account however don’t compromise the consumer’s title or private identification. They don’t at the moment supply encryption.
  • Pricing: The fundamental Yahoo Mail is free. A Yahoo Mail Pro account is $41.88 USD per yr

Zoho Mail


Zoho Workplace offers a business email service amongst a set of purposes that features instruments for doc administration, expense monitoring, and collaboration.

With a free plan that helps as much as 5 customers, Zoho Mail is common with small and home-based companies. These corporations are in a position to make nice use of the platform’s built-in spreadsheet, phrase processor, and presentation software program.

Most appealingly, Zoho’s service gives customers with their very own registered area the potential use their domains for his or her emails. As a characteristic that’s sometimes restricted to paid business providers, this characteristic could be described as the predominant draw for a lot of of Zoho Mail’s 15 million customers.

Whilst Zoho’s fundamental plan omits some elementary options corresponding to e-mail forwarding and desktop app/offline entry, upgrading to the “Standard Plan” for $3 per 30 days/consumer supplies an answer to those points.

Key Features:

  • Email Scheduling: Emails could be scheduled to ship at a sure time. Zoho mail helps you to add reminders to emails, primarily based on the response, no response or primarily based on a date-time irrespective of the response.
  • Large Attachments: The free plan of Zoho mail is restricted to 25MB attachment restrict. Upgraded plans supply as much as 1GB for attachments.
  • Storage: The free plan of Zoho mail is restricted to five GB of storage. Upgraded plans supply as much as 50GB per consumer.
  • Security/Privacy: Data is encrypted each at relaxation and in transit
  • Pricing: The fundamental model of Zoho mail is free. They supply a range of plans starting from $1-4 USD PUPM


Screenshot of ProtonMail email hosting provider homepage

ProtonMail supplies a great resolution for customers looking for privateness and encryption. Whilst most different service suppliers will request private particulars or scan messages to allow automation, ProtonMail is open-source and maintains the anonymity of its customers.

Founded at the 2014 CERN analysis facility in Geneva, the firm makes use of end-to-end encryption alongside IP tackle safety to make sure that every e-mail is safe and can’t be learn or tracked.

The fundamental plan supplies simply 500MB of cupboard space while limiting accounts to a most of 150 emails per day. Organizational folders, labels, and good filters are additionally absent from the free service.

For $5 per 30 days, subscription to a ProtonMail Plus account will increase the allowance to 1,000 emails per day, supplies 5GB of storage, helps folders and labels, and services customized domains.

Business customers might also have an interest in their Professional and Visionary plans that provide limitless messages, limitless folders/labels, precedence help, and different bonus options.

Key Features:

  • Large Attachments: The measurement restrict of the attachments in ProtonMail is lower than 25MB per e-mail for all plans and the whole quantity of information that may be connected is 100.
  • Smart Compose: Microsoft is at the moment engaged on a competing good compose characteristic for Outlook.
  • Storage: ProtonMail doesn’t have cloud storage that you should utilize to share information with. You might want to use a third-party cloud storage supplier. Privacy-conscious customers could need to look into suppliers like MEGA.
  • Security/Privacy: ProtonMail is finest recognized for its safety and privateness. In addition to not mining your information they observe PGP encryption requirements with end-to-end and zero-access encryption for all of your emails. You can even ship messages that “self-destruct” after a specified quantity of time, very similar to Gmail’s confidential mode. ProtonMail’s Address verification additionally helps forestall Man in the Middle assaults by saving your private signed key right into a digitally signed contract that may’t be tampered with as soon as it’s verified.
  • Pricing: ProtonMail gives a free plan. Upgraded tiers vary from $48 USD per yr for private use and $8 USD PUPM for enterprise customers. Their Visionary plan is nice for small groups because it helps as much as 6 customers for a flat charge of $288 USD per yr.


There are a big selection of free and paid e-mail service suppliers on the market. This comparability of the high suppliers is a good way to get began.

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